Buyers Admin – Selfridges

  • Posted on:


  • Open until:


  • Type of employment

    Contract - Temp

As Buyers Admin you will provide administrative support to the Buying teams. ​
You will create sku’s and load orders onto the system, deal with and resolve queries and liaise closely with suppliers. ​​

You should be a FMA member in order to see a full vacancy and apply for the job.


As Buyers Admin you will:​

  • Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments· ​
  • Upload the buyers worksheet (Buypad) and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve​
  • Load orders onto the system correctly and accurately once they are received, tracking through to delivery​
  • Work with the digital teams to ensure product launches on site with the relevant attributes​
  • Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight potential delays and issues to the wider team​
  • Check order confirmation with suppliers, chasing and checking confirmation notes ​
  • Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC)​
  • Maintain product records on the system & range plan documents​
  • Work closely with the Sustainability team to ensure products are correctly listed on site​
  •  Set up accounts for new suppliers​

The Ideal Candidate

  • Organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail​
  • A problem solver. You are able to apply different ways of thinking in different situations​
  • A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams​
  • A proactive team member. You collaborate with the wider Buying and Merchandising teams​
  • Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks​
  • All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement​
  • Systems literate. You are proficient in excel, and other Microsoft Office software, with high levels of accuracy ​
  • An example of our values, a trusted and respected colleague

Rewards and Benefits

Here are just a few of their rewards and benefits that help make their team experience that bit more extraordinary.

  • Flexible working options to benefit you, your family and your wellbeing that can include part-time, flexi-time, job sharing or hybrid working
  • Generous annual leave that increases with length of service
  • Up to five paid volunteering days – from beach cleans to co-ordinating food and clothing donations
  • Family leave that suits your set up including Maternity, Paternity, Adoption, Surrogacy and Shared Parental leave policies
  • Defined pension contribution scheme

Apply HERE